Assistant to Dean

Job Description

• Maintain strong communication between the Dean, faculty members, staff, and students. Act as a problem solver when needed and according to work responsibilities.
• Assist in data collection and collating of information Assists in dissemination of information to internal and external stakeholders.  
• Maintains a comprehensive administrative filing system for the Dean’ office. Maintain confidentiality and discretion regarding school business and files.
• Perform general administrative duties such as word processing, filing, answering phones, photocopying, faxing, creating, and retrieving correspondence.
• Manage extensive schedules for the Dean; Handles and/or supervises all regular correspondence, travel, schedules, and administrative activities.
• Organize data related to the school, current and prospective faculty and staff information, workload, compensation, and prepare reports.
• Provide administrative, logistics support and office reception to the Dean’ office, in events related to the school.
• Work with the Dean to write proposals, grants, and other reports.
• Work with Program Directors, Program Coordinators to ensure coordination of school activities.
• Provide support to different committees; recording and transcribing minutes, preparing agenda packages, and arranging logistics of meetings.
• Assist in meeting coordination, planning, and following up on deadlines for various tasks and as required.
• Administer the business functions of the school including prepare papers for signature, petitions, purchase orders, and expense claims, etc. .
• Other tasks as requested by the Dean.

Job Requirements

• Bachelor’s degree in Business major or any related field of school.
• 5-7 years of Experience in Administration work generally and customer service Experience 
• Knowledge of planning and scheduling techniques.
• Knowledge of current and emerging trends in technologies, techniques, issues, and approaches in area of expertise.
• Database management skills.
• Skill in organizing resources and establishing priorities.
• Ability to create, compose, and edit written materials.
• Knowledge of office management principles and procedures.
• Ability to coordinate and organize meetings and/or special events.
• Knowledge of academic administrative principles and procedures is a plus
• Demonstrated commitment to cultural diversity and ability to work with individuals or groups with diverse backgrounds.
• Ability to work independently.