Assistant to Dean
- Maintain strong communication between the Dean, faculty members, staff, and students. Act as a problem solver when needed and according to work responsibilities.
- Assist in data collection and collating of information Assists in dissemination of information to internal and external stakeholders.
- Maintains a comprehensive administrative filing system for the Dean’ office. Maintain confidentiality and discretion regarding school business and files.
- Perform general administrative duties such as word processing, filing, answering phones, photocopying, faxing, creating, and retrieving correspondence.
- Manage extensive schedules for the Dean; Handles and/or supervises all regular correspondence, travel, schedules, and administrative activities.
- Organize data related to the school, current and prospective faculty and staff information, workload, compensation, and prepare reports.
- Provide administrative, logistics support and office reception to the Dean’ office, in events related to the school.
- Work with the Dean to write proposals, grants, and other reports.
- Work with Program Directors, Program Coordinators to ensure coordination of school activities.
- Provide support to different committees; recording and transcribing minutes, preparing agenda packages, and arranging logistics of meetings.
- Assist in meeting coordination, planning, and following up on deadlines for various tasks and as required.
- Administer the business functions of the school including prepare papers for signature, petitions, purchase orders, and expense claims, etc. .
- Other tasks as requested by the Dean.
- Bachelor’s degree in Business major or any related field of school.
- 5-7 years of Experience in Administration work generally and customer service Experience
- Knowledge of planning and scheduling techniques.
- Knowledge of current and emerging trends in technologies, techniques, issues, and approaches in area of expertise.
- Database management skills.
- Skill in organizing resources and establishing priorities.
- Ability to create, compose, and edit written materials.
- Knowledge of office management principles and procedures.
- Ability to coordinate and organize meetings and/or special events.
- Knowledge of academic administrative principles and procedures is a plus
- Demonstrated commitment to cultural diversity and ability to work with individuals or groups with diverse backgrounds.
- Ability to work independently.