Assistant to Dean

Category: Staff Positions
Type: Full Time

Job Description

  • Maintain strong communication between the Dean, faculty members, staff, and students. Act as a problem solver when needed and according to work responsibilities.
  • Assist in data collection and collating of information Assists in dissemination of information to internal and external stakeholders.  
  • Maintains a comprehensive administrative filing system for the Dean’ office. Maintain confidentiality and discretion regarding school business and files.
  • Perform general administrative duties such as word processing, filing, answering phones, photocopying, faxing, creating, and retrieving correspondence.
  • Manage extensive schedules for the Dean; Handles and/or supervises all regular correspondence, travel, schedules, and administrative activities.
  • Organize data related to the school, current and prospective faculty and staff information, workload, compensation, and prepare reports.
  • Provide administrative, logistics support and office reception to the Dean’ office, in events related to the school.
  • Work with the Dean to write proposals, grants, and other reports.
  • Work with Program Directors, Program Coordinators to ensure coordination of school activities.
  • Provide support to different committees; recording and transcribing minutes, preparing agenda packages, and arranging logistics of meetings.
  • Assist in meeting coordination, planning, and following up on deadlines for various tasks and as required.
  • Administer the business functions of the school including prepare papers for signature, petitions, purchase orders, and expense claims, etc. .
  • Other tasks as requested by the Dean.


Job Requirements

  • Bachelor’s degree in Business major or any related field of school.
  • 5-7 years of Experience in Administration work generally and customer service Experience 
  • Knowledge of planning and scheduling techniques.
  • Knowledge of current and emerging trends in technologies, techniques, issues, and approaches in area of expertise.
  • Database management skills.
  • Skill in organizing resources and establishing priorities.
  • Ability to create, compose, and edit written materials.
  • Knowledge of office management principles and procedures.
  • Ability to coordinate and organize meetings and/or special events.
  • Knowledge of academic administrative principles and procedures is a plus
  • Demonstrated commitment to cultural diversity and ability to work with individuals or groups with diverse backgrounds.
  • Ability to work independently.
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